Privacy & Data Protection Policy

Effective Date: February 23, 2026

Overview‍

Prestige Holistic Healthcare Inc. is committed to protecting the privacy, confidentiality, and security of personal information belonging to healthcare professionals, clients, and partner organizations.

As a licensed Temporary Help Agency in Ontario, we collect and use personal information strictly for recruitment, staffing, placement, and workforce coordination purposes.

What We Collect

For Candidates

- Name and contact information

- Resume or CV

- Employment history and references

- Certifications and training records

- Vulnerable Sector Check (when required by role or client)

- Work availability and preferences

For Client Organizations

- Organization name and contact details

- Staffing requirements and job descriptions

- Scheduling and operational needs

- Communication records related to staffing requests

For Client Organizations

- Organization name and contact details

- Staffing requirements and job descriptions

- Scheduling and operational needs

- Communication records related to staffing requests

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How We Use Your Data

We use personal information to:

- Match qualified candidates with staffing opportunities

- Facilitate recruitment and placement services

- Verify qualifications, experience, and role suitability

- Communicate with candidates and client organizations

- Maintain internal staffing and compliance records

- Support assignment coordination and administrative processes where applicable

Personal information may be shared only:

- With client organizations for staffing and hiring purposes (with consent where appropriate)

- With candidates for placement coordination purposes

- When required by law or regulatory authorities

- With trusted service providers supporting business operations under confidentiality obligations

We do not sell or rent personal information.

Data Security

We use reasonable administrative, technical, and organizational safeguards to protect personal information from unauthorized access, disclosure, loss, or misuse.

Access is restricted to authorized personnel involved in staffing and recruitment operations.

Data Rentention

Personal information is retained only as long as necessary to:

- Deliver recruitment and staffing services

- Comply with legal and regulatory requirements

- Maintain appropriate business records

Information may be securely deleted when no longer required.

Encryption‍

All candidate documentation is processed through Hushmail for Healthcare. This platform provides OpenPGP encryption, ensuring data is encrypted at rest and in transit, meeting PIPEDA and PHIPA (Ontario) requirements.

Data Transmission & Security: To ensure the highest level of protection for sensitive medical licenses and identification, rest and in transit, meeting the strict requirements of PIPEDA and PHIPA (Ontario).

Your Rights‍

You may request access to or deletion of your personal data at any time by contacting elise@prestigehhc.ca.